How does a wedding planner work

#in Prague
#out of Prague
May 19, 2021

Exclusive Weddings in Prague is wedding planning agency, specialized in a la carte weddings. What does it mean? We will assist you in entire planning proces, as is our specialisation. We do not provide any partial services, like coordination of the wedding day only. Why? We do not believe that partial service would work. We are captain of the ships and need to have everything under control. Ae need to know about every single detail of your wedding and this can not be fillfilled if we are not involved into organisation from the beginning.

So how does it actually work? Let me explain from the beginning.

First contact

Couples are usually contacting me with knowing some basic details – when should the wedding be, what type of ceremony are they looking for and how many guests approximatelly are coming.

I prefer personal contact, but since majority of our clients live abroad, we usually organise skype call etc. This gives me much more clear idea of what are the couples looking for.

According to this we prepare for them list of suggested venues for the ceremony and reception, sample budget and all required details. Most of the couples are coming to visit Prague, ideal solution to see the venues personally, meet possible vendors, arrange tastings.

Once we sort out the date and venues, we prepare contract and couples pay deposit. Then starts the funny part – planning.

Wedding guidance and planning process

We will create together  team that will make your dreams true. We will recommend the right vendors, arrange their contracts and price negotiation, attend all meetings with them.

Budget and schedule

Everyone wants to have financies under control, so we will prepare detailed budget updated on regular basis. We will control all contracts, check payment terms and make sure everyone is paid on time. Detailed wedding timeline will be also upgraded accordingly.


We will help you with all paperwork. We have 20 years of experiences that enables us to help with any dofficult paperwork. According to your nationality we tell you exactly what do you need and where to get it. We require to have papers here latest 5 weeks prior to the wedding day and we will do the rest here – arrange translation, prepare all the forms and deliver it to the registry office.

You will then only need to arrive few days prior to the wedding day so we can visit regiszry office and foreign police (required for non EU citizens).

Flowers, decor and design

Honestly we are not biggest fans of totally designed weddings. The fact that you both like pink colour does not have to mean that the whole wedding will be pink, from the tie to the lingerie, all flowers, cake and napkins. We like when it all corresponds together and visually looks good.

How can we make this happen? This is team cooperation, mainly with the  florist, graphic and cake designer. We ask what do you like, if there is something you would like to have at your wedding at the basic stage. We prepare first moodboard for the flowers, according to your wishes. Then we continue with stationery and cake. Wedding cake and sweets plays significant role on the wedding day. The look of the cake corresponds with the flowers and entire design. Stationery is not only about the invitations, the same importancy has menu, name tags, welcome sign, wedding  programs etc.

Design means also furniture, candleholders, linen, napkins, cutlery etc. There are companies with good selection and we will help you to choose the right items.

Food and beverages

At indian weddings food plays the major role and we totally agree. There is nothing worse then hungry and thirty guests. We have many years of experiences and will help you to order the right amount of food, combination of the courses so it goes well together, food styling and presentation etc.

Couples are sometimes asking about the open bars versus actual spend, how much wine shall they order etc. According to the venues and their conditions we help to to solve out one of the biggest part of the budget…We help to choose the right wine with the selected menu.

Foto and video

Very important part of the wedding. Please do not save money on this. These are memories that stays forever. We have very good selection of local photographers and cameramen, should couples bring their own photographer from abroad, we will show her/him venues in advance and provide with all necessary details.

Music and entertainment

What would be wedding without music? Wedding ceremony makes us often cry already when I listen first tones…We will recommend music over the ceremony and cocktail, together we decide about reception music and party. Couples are often asking for some entertainment. Based on the style of the wedding and venue we help you to put together evening program. Just make sure there are not too many activities, it might be worse then better…

We will assist you in entire planning proces, as is our specialisation


Once we have our team, we will  focus on the details finalisation:

  • Assist you with tracking RVP
  • Arrange accommodation for everyone
  • Guide you with photo list, so we do not forget anyone
  • Distribute the wedding timeline to all vendors

Week before wedding we will accompany you to the required office, pick up any rental items, coordinate the ceremony rehearsal. Most of the couples are having pre-wedding dinner, day after brunch, so we help to organise this and coordinate is as well.

And – final day is here…We are fully at your disposal the entire day.

  • We will greet and assist all vendors with proper set-up and design of the ceremony and reception area, as well as set up of items such as placecards, guestsbook, favors, programms.
  • We are available to do last minute errands and work as „Go-To“ person for all vendors and wedding party, to ensure you enjoy your day.
  • We will manage the timing of events, are available in case of any emergency and for any questions.
  • Line-up and cue the wedding party to walk down the aisle, coordinate the ceremony music.
  • We will assist photographer and cameraman, ensure that all photos from the list are taken.
  • Coordinate all reception details like grand entrance, cake cutting, blessings and toasts, first dance, bouquet toss etc
  • Ensure the day runs on schedule and vendors receive final payments.
  • At the end of the day arrange night transportation, pack everything for you, collect all wedding gifts, cake top etc.

Our work does not finish at night. We organise and attend brunch, breakfast, boat tour or whatever couple plans the day after.

We will deliver all documents to the registry office and arrange the marriage licence, return rental items like florists vases, linens.

Our work will finish when you receive marriage licence and all photos and video.

Easy, no? We will enjoy it together! You can contact me here to learn more about how I can help you as a wedding planner in Prague!

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Cosy courtyard with wedding catering in Bastion Prague Restaurant

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